![]() Users will see an alert indicating that they are scheduling an online meeting and a URL will be sent to them. Online appointments can be booked from the public appointments page and an Appointments scheduler widget.Īfter selecting a time for their appointment, the patron will see an additional message below the Appointment Details that indicates that they are booking an online appointment. For more information on customizing email tags, see the Customize your personal appointment scheduler email notifications FAQ.įor your patrons, the process for scheduling a virtual/online appointment is the same is it is for in-person appointments. The email tags for displaying the Webex meeting URL - will not be included in customized personal appointment scheduler email notifications automatically. We recommend restoring the default email templates for your account or updating your custom templates to include the new tag before you begin to book online appointments. If you are unsure which locations in your system are set up for online meetings, please check with an Admin. Admins can adjust the Meeting Type for a location from Admin > Appointments > Locations tab. (If you need a refresher on adding availability, see our FAQ on the process.) You just need to make sure that you have, or are adding, availability in a location that has its Meeting Type set to Online Managed or Online Hybrid, as only appointments made in an online location will be booked and connected to a Cisco Webex meeting. The process for adding availability for virtual meeting appointments is the same as it is for in-person appointments. You can return to this screen at any time to remove the authorization for your account. If successful, you'll see a confirmation message in your Webex integration settings. This will prevent new online meetings from being scheduled with your Webex account. To turn off your Webex integration, you can return to this page at any time and click the Remove Authorization button.If the test is successful, you'll see an "Authorized by Webex account." message and a time stamp of when the authorization token was last refreshed.This is normal.)Īfter authorizing the app, LibCal will run a quick test to ensure your integration is working properly. (You may receive an email about a cancelled meeting after the testing completes. After you've successfully authorized the LibCal integration, you'll be taken back to LibCal where an automated test will be run to ensure that the connection between LibCal and Webex is working.When prompted by Webex, click the Accept button to authorize the LibCal app. If you have not already approved the app before, Webex will display a screen asking you to review the app's permissions.Then, go to the Integrations tab and click the Authorize with Webex account button. If you are not already signed into your Webex account, you'll be prompted to do so.Īccess your account settings by clicking on your email address in the navigation bar. Under the Integrations tab, in the Webex: Online Appointments & Events box, click the Authorize with Webex Account button.This will take you to your personal LibCal account settings page. Log into LibCal and click on your email address in the navigation bar.This can only be done on a user-by-user basis in their personal LibCal account settings. Authorize the Cisco Webex integration for your accountĪfter an Admin has activated the integration in your site, each Appointments user will need to authorize LibCal to create meetings with your Cisco Webex user account. Learn how to add the Cisco Webex integration to LibCal. Please note that the Cisco Webex virtual meeting integration has to be activated in your site for you to schedule virtual meetings.
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